UG – DIII-D Onboarding

DIII-D Onboarding

The first step to join the DIII-D program for all guests and facility users is to follow the steps to become a user.

Before you arrive

Here, you will find a useful guide for joining the DIII-D program. This includes tasks you’ll need to complete prior to your arrival at the DIII-D facility. Users must complete a series of registrations and accept policies to ensure a smooth arrival.

When you arrive

Welcome to DIII-D!

DIII-D has a broad and diverse program that can be overwhelming to new team members. This page will help you get started with DIII-D.

When you leave

All our users are required to follow an Exit procedure once their job at DIII-D is complete.

Before you arrive

At least one month before arrival:  

1) Fill out the appropriate form to become a user (on-site or remote user).


 Three weeks before arrival:  

2) You will be contacted by a department specialist to begin the onboarding process. 


Two weeks before arrival:  

 3) Your Host will initiate cyber access. You will receive two emails from Microsoft requesting that you:  

  • Verify your personal information, and  
  • Agree to the cyber terms and conditions. 

4) Review the guidance on resources provided to users.

5) Coordinate a time to meet your Institutional Advisor, GA host, or other colleague at the Visitor Reception Center on your arrival date. Escorts must have a blue or gray hard badge.

  • Review the Badge page 🔒 to learn about the required documentation you need to complete before your arrival and the documents you must bring to gain access.

6) If you are applying to be a remote collaborator, complete the Remote User Checklist in the Onboarding page 🔒. It lists relevant tasks to do in your first months to help you learn more about the DIII-D program, tools and integrate faster.


One week before arrival:  

7) Fill out Page 1 of the Safety DIII-D New Hire Check-in Form 🔒 and send it to the Department Specialist Fran Castilleja.

  • Department Specialist Fran Castilleja will forward your Safety Check-In Form to your host for assignment of training to work at DIII-D (pages 2-6), and  
  • You will receive an email with your access to the Learn Center to follow up on your required Safety training.  

8) Request Network Access by completing Step 2: On Site Network Requests 

  • Be sure to bring an institutional computer to GA, as personal computers are NOT allowed on our internal network. 

9) Get familiar with the DIII-D Community Policies: Culture (mission, vision, and values) and Code of Conduct.  All users are expected to adhere to the DIII-D Community Policies whether you are working onsite or remote.

10) Complete the On Boarding Checklist 🔒. It describes relevant tasks to do in your first months to help you learn more about the DIII-D program, tools and integrate faster.

When you arrive

Arrival day 

1) Be sure to bring the required paperwork for issuance of a badge (no copies accepted). Review the Badge page 🔒 for required documentation.

2) Meet your host at the Visitor Reception Center at the planned meeting time to receive your badge. You might be required to return later to receive a permanent badge.  

3) Your escort will introduce you to one of our Department Specialists, Fran Castilleja or Maria Ortiz, who will provide your office location, key and Recreational Access form.    

4) Verify the access rights of your badge, especially for the areas necessary for your work (e.g., your office, DIII-D facility, your lab, etc.). In case of problems with badge access to areas of work, contact your administrative assistant for help. 

5) Verify that you have access to the Fusion Network. If you are experiencing network connectivity issues (WiFi or hardwired), please contact Computer Systems & Science (CSS).

When you leave

1) Notify our CSS team.  

2) Complete the checkout procedure with your Department Specialist (i.e., return all assigned items: badge, keys, equipment, etc.). 

Interested in including DIII-D resources in a FIRE Collaborative proposal? Click here to learn about DIII-D capabilities & how to incorporate them into your proposal!